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HOA Painting Checklist: Planning Your Community Project in the Bay Area

 HOA Painting Checklist: Planning Your Community Project in the Bay Area

If you manage an HOA, you already know how quickly painting projects can become stressful. Between choosing colors, coordinating with residents, and keeping everything on budget, it’s easy to feel overwhelmed.

But here’s the thing: it doesn’t have to be that way.

With a clear plan in place, repainting your community can be smooth, efficient, and even enjoyable (believe it or not!). Plus, you can get tangible ROI from your investment that makes the whole process that much more worthwhile. At MB Jessee Painting, we’ve helped countless Bay Area HOAs protect their properties and keep residents happy, and while every project is unique, they always start with the right preparation.

Here’s your ultimate checklist to make your next HOA painting project a success.

Your Bay Area HOA Painting Checklist

1. Assess the Current Paint Condition

Start with a thorough walkthrough of your property. Look for peeling paint, fading, wood rot, or damaged trim, especially in sun-exposed areas and along railings and entryways. Keep in mind that you can perform this kind of walkthrough preemptively, or you can schedule a consultation with an HOA painting company near you to take the walk together and talk strategy.

2. Define the Scope of Work

Decide exactly what needs painting. Is it just exterior siding and trim? Do you want to include doors, railings, fences, or community signage? Are common area interiors or hallways due for a refresh? Clarifying your scope early prevents surprises and keeps your budget on track.

3. Budget and Reserve Planning

Large painting projects require careful financial planning, as you already know. Reach out for estimates well in advance so your HOA board can allocate reserves accordingly. Understanding these costs upfront allows time for approvals without slowing down your project’s launch date.

HOA painter Bay Area HOA Painting Checklist: Planning Your Community Project in the Bay Area

4. Choose Colors Strategically

Paint color decisions can take time, especially for HOAs. Involving residents in the process, if you go that route, can build buy-in and excitement, but certainly adds another layer of complexity.

Once again, working with an experienced HOA painting company can help with this portion of the process as well. Here at MB Jessee Painting, for example, we offer digital renderings and professional color selection services, helping you really envision your options and make the right choice.

5. Notify Residents Early

Communication is key! Let them know what to expect, including potential disruptions, parking adjustments, and any prep work needed on their end (like clearing balconies or patios). Sharing a timeline upfront helps everyone plan accordingly.

At MB Jessee Painting, we also schedule projects in phases with clear communication and postings in advance for the residents. This kind of mapping eliminates confusion and helps everyone involved be in the know.

6. Schedule with Your Painting Contractor

In the Bay Area, spring through early fall is typically the best time for exterior painting thanks to drier weather. Scheduling your project early ensures you get preferred dates and allows ample time for resident notices and any required approvals.

7. Plan for Repairs and Prep Work

Don’t overlook prep work. Addressing carpentry repairs, wood rot, or damaged siding before painting ensures a better finish and longer-lasting protection for your buildings.

8. Final Walkthrough and Touch-Ups

Once painting is complete, do a final walkthrough with your contractor. Note any touch-ups needed to ensure everything meets expectations before closing out the project.

 HOA Painting Checklist: Planning Your Community Project in the Bay Area

Why Carefully Planning Your Interior or Exterior HOA Repaint Pays Off

When you take the time to plan well, everyone benefits:

  • Residents are happy with minimal disruptions

  • Your community’s buildings stay protected and beautiful

  • Projects stay on schedule and within budget

  • The entire process feels less stressful for you and your board

As a side note, we also recommend strategic maintenance painting for your HOA. There’s no better way to keep you in the driver’s seat and help you maximize your planning. Rather than be surprised by issues or necessary repairs, you can keep your property looking its best on a predictable schedule with turnkey inspections, touch-ups, and repaints.

Do You Have Questions About Your Upcoming HOA Painting Project?

We love talking shop. Contact us at MB Jessee Painting to discuss your project in detail, and let’s make a plan that really works for you, your budget, and your goals.

Request an Estimate

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Customer Reviews

“MB Jessee just finished our exterior and we couldn't be happier with our experience. The foreman (Pedro) and lead painter (Ricardo) were incredible to work with: they communicated scheduling clearly, Ricardo was a joy to be around every day, the showed up early every day, were incredibly tidy and did great paint work. The final walk through experience was incredible. Pedro pointed out items I missed demonstrating a clear desire to complete another quality project. I highly recommend them. As others have noted they definitely aren't the cheapest but you quickly realize that you're getting what you pay for. The 3 year guarantee is also a nice touch since there are likely touch up items that will show up after the job is done.”

— Joshua Jansen

“Hello Matt,Just another notice of thanks to your wonderful crew, Rigoberto, Javier and John. They did fantastic work, with Rigo providing meticulous and conscientious attention to the details and excellent woodwork finishing, as evidenced by the beautiful fireplace. Javier did a fantastic job in the bathroom especially, it looks "brand new," and John always does quality work, both with the interior and exterior. I can tell they care about what they do. Rigo's "punch out" was very thorough, too. I will call again when I need some more work and will definitely recommend your company and fine crew. I also felt as a homeowner, I could leave my house in their good hands during the day and that took a lot of worry from me, they were honest, prompt and reliable. They were also very kind, respectful and clean in their work, very professional. Thank you.”

— Beth Marx & Melissa Kirsch
Oakland

“In all the years I've worked with MB Jessee, I'm always so impressed by your crews. They are so respectful of everything--you never even know they're there! Except that the paint looks amazing when they're gone. We've had one showing of our home and already have an offer. I'm sure it is because the paint looks so beautiful.”

— Erin T.
Pleasant Hill

“The painters at MB Jesse are top notch! Cesar's team was super friendly and helpful. They were very polite and accommodating. Their expertise in everything painting related was evident in their attention to detail and efficiency painting tricky spaces. The apartment looks brand new!”

— Adam Swisher

“In September, MBJessee finished painting two sides of our 3-story condominium building (six owners). We were impressed by the professionalism of the company and every one of its workers, Matt Jessee couldn't have been more helpful in planning the project. His painters were well-trained, easy to communicate with and eager to please. In addition to painting the stucco, they made extensive repairs on windows and frames, which will save us considerable money in the future. They finished earlier than anticipated, with as many as five men working on the job, and the scaffolding came down the next day. All of us were delighted with the results. Now my husband and I are looking forward to having MB Jessee paint our own apartment later this month. Matt and Gustavo (who will be our crew leader again) have explained how they will work to make the painting proceed smoothly while we're living here, and they have been endlessly patient with our protracted decision-making process. If you look at their website, you'll learn that MB Jessee is an exemplary company that takes good care of its workers as well as its customers, and contributes public service projects to the community. All in all, we can't recommend MB Jessee highly enough.”

— Jayne W.
San Francisco, CA

“The completed 'Client Satisfaction Survey' we sent in only modestly reflects our total satisfaction with the work. As a retired small business owner, I compliment you on setting 'best practices' that are consistently followed. Everything described in your marketing materials was a reality! The crew is a super bowl team and our neighbors commented on how quiet they were. We are very happy to be a client of MB Jessee.”

— Richard
Orinda

“High quality work from a pleasant and qualified staff. Thank you!”

— Paul Markovich

“The kitchen looks NEW! You guys are amazing.”

“MB Jessee painters are stellar! As a designer I've worked with numerous companies over the years, and MB Jessee is a top-notch firm. From the first phone call to the final clean up, every person is courteous, professional, and hard working. The owner, Matt, is a charitable leader who has instilled his team with integrity and honesty providing the customer with a first class experience at a fair price with a paint job that is guaranteed to last. I highly recommend MB Jessee. Thank you Matt and your STAR crew-Daniel, Rigoberto, Vicente, Edy, Pedro, and Mario, for a job well executed! Cynthia Brian, ASID, Starstyle® Productions, llc”

— Cynthia Brian
Morgan, CA

“Julie, by the way, I have never been so impressed with the service of a painting job before! It was like magical elves came and painted our walls without us having to do a thing! It looks amazing and just wanted to let you know how happy we are. Thanks”

— Anja
Piedmont

“I had my wooden kitchen cabinets painted white. Anabal and Danielle were doing the job. I have nothing but praise for them. They came on time, cleaned up every day, were respective, friendly and helpful. If the rest of Jessee's crew are as great as Anabal and Danielle, this company will go far.”

— Anni S.
Oakland, CA

“I cannot imagine finer painters--and I have worked with many. They work exceptionally hard. It is a joy to see their workmanship!”

— Alicia R.
Oakland